Run your pharmacy from one clear system
PharmaFlow handles point of sale, inventory and batches, prescriptions, the controlled-substance register, refunds, staff and reporting, across every branch, in whole Ghana Cedis.
No card to start. Add branches as you grow.
Secure by default
PASETO sessions, optional two-factor sign-in, and access denied unless a role is explicitly allowed.
Full audit trail
Sign-ins, stock movements and money events are recorded so you can always answer what happened.
Web and mobile
Run the counter from the web app or the branch-aware mobile app for staff on the floor.
Whole-cedi money
Prices, refunds and totals are integer Ghana Cedis end to end. No rounding drift, ever.
One system for the whole pharmacy
From the counter to the stockroom to the register, every part of the shop works together.
Point of sale
A fast counter that fits how a busy pharmacy actually sells.
- Sell by unit or by pack, with prices resolved from your catalogue so staff never key the wrong amount.
- Mobile Money (MTN, Telecel, AirtelTigo), card and cash, with printed and SMS receipts.
- Call-in orders for customers who phone ahead, ready to collect at the counter.
Inventory & batches
Know exactly what you hold, where, and when it expires.
- Full drug catalogue with categories, dosage forms, strengths and reorder levels.
- Batch tracking with expiry dates and first-expiry-first-out stock deduction.
- Pack and strip pricing: receive and sell by pack with a separate whole-cedi pack price.
Suppliers & purchasing
Restock without the guesswork.
- Supplier records and purchase orders from draft to received.
- Receiving updates batch quantities and costs automatically.
- Low-stock and expiry alerts so you reorder before you run out.
Controlled-substance register
A statutory register that stays honest on its own.
- Open the register with a physical opening count that sets the baseline.
- Every dispense, supplier receipt, return and void is recorded automatically.
- A running balance you can reconstruct from the opening date onward.
Refunds & reversals
Give money back safely, without doing it twice.
- Refunds are idempotent, so a retry replays the original instead of double-paying.
- Cash refunds settle instantly; Mobile Money and card attempt a gateway reversal.
- When a reversal cannot be automated, the refund is held and completed on payout.
Customers & prescriptions
Keep patients and their prescriptions in one shared record.
- Customer profiles shared across every branch of the pharmacy.
- Prescriptions captured, matched to sales and marked as fulfilled.
- Lab orders and results tracked alongside the customer record.
Reports & analytics
See the whole business, or one branch, at a glance.
- Daily sales summaries, best sellers and stock movement.
- Compare branches, or drill into a single location.
- Every figure in whole Ghana Cedis, with no floating-point surprises.
Multi-branch & staff
One pharmacy, many locations, clear roles.
- Owners and admins switch between branches; staff are pinned to theirs.
- Role-based access decides who can do what, denied by default.
- Per-staff module overlay to hide screens a role should not touch.
Notifications
The right message, on the channel each person chose.
- Low-stock and expiry alerts, order and receipt messages to customers.
- Per-user channel preferences for SMS, email, push and in-app.
- Optional custom SMS sender ID so messages carry your pharmacy name.
Selling in four steps
Create your account
Sign up as the pharmacy owner in a couple of minutes. No card needed to start.
Set up your pharmacy
Add your pharmacy and its head office branch. Add more branches whenever you grow.
Load your catalogue
Add drugs, suppliers and opening stock, or import your product list in bulk.
Start selling
Invite your team, open the till and start ringing up sales the same day.
Pay per branch, per month
Every plan bills by active branch. The rate drops as you grow, and quarterly or annual billing saves more.
Starter
For single-branch pharmacies getting started.
GHS 150 / branch / month
Up to 2 branches · Up to 8 staff
Get startedGrowth
For multi-branch pharmacies that need to scale.
GHS 120 / branch / month
Up to 8 branches · Up to 40 staff
Get startedScale
For large pharmacy chains.
GHS 90 / branch / month
Unlimited branches · Unlimited staff
Get startedRun your pharmacy on PharmaFlow
Start free, add your branches as you grow, and pay only for what you use.